Grande Yellowhead Public School Division Jasper Secretary IV

Temporary, Full-Time
Grande Yellowhead Public School Division
Jasper, AB
Grande Yellowhead Public School Division
Jasper, AB

Job details

Job type
Shift and schedule
Monday to Friday

Jasper, AB

Full job description
We are accepting applications for

Position: Secretary IV - Temporary, Full-Time

Location: Jasper Elementary School

Start Date: August 27, 2024 until August 18, 2025 or the return of the incumbent, whichever occurs sooner.

Hours of work: 7.5 hours per day, Monday to Friday, inclusive.

The competition will remain open until: May 24, 2024

Works under the direction and supervision of the Principal/Assistant Principal

SUMMARY: This position performs all clerical and administrative functions

as required to maintain the student records system.

The duties of this position are not limited to the listed components. However,

will encompass 80% of the assigned duties on a regular basis


responsible to school principal, relieving them of basic organizational


May have the

responsibility of assigning job tasks to other personnel.

Processes a

variety of materials such as routine correspondence, newsletters, reports

and forms.

May arrange

for substitute coverage and process the staff absence reports.

Acts as the

main contact person for the office, providing all reception functions.

May be

required to assist with the organization of meetings, prepare agendas, and

record minutes.


for the maintenance and application of the students records system (PowerSchool)


skills in the Microsoft Office Suite, with the ability to learn new

software quickly.


for student registrations and transfer, and CUM file maintenance.

Knowledge of

and application of Atrieve system.


and receipt of revenues in accordance with Board policy.


school resources and supplies.


the school inventory of equipment.

May assist

administration with allocation of the annual school budget.

Performs all

aspects of accounting procedures such as purchase orders, invoices and

report generation.


and maintenance of accounting programs in monitoring school budgets and

school generated funds (Rycor).


confidentiality of sensitive information.

Assists with

the dispatch of emergent or high priority correspondence and/or direction

to staff and/or students.


in the office with relation to office equipment and routines.


other assigned duties that are within the area of knowledge and skills

required by the job description.


of grade 12 diploma or equivalent.


knowledge and application of accounting principles and office



knowledge of student records system.


and computer related skills.


interpersonal skills, with the ability to communicate effectively with

tact and discretion, both orally and in writing.

Must be

self-motivated, self-directed with the ability to organize and prioritize


Must be able

to work with minimal supervision and as a team player.

Must be able

to work with constant interruptions.

Ability to

maintain a high level of confidentiality.


ability to perform required duties.

Knowledge of

and skill in using Microsoft Office Suite


accordance with Board Policy, the successful applicant will be required to

provide the following:

Sector Check


Welfare Record Check

Evidence of

a Grade 12 Diploma or equivalent

Please submit the

A cover

letter and resume

The resume

must highlight professional qualifications, relevant training and



include a list of three references with permission for Grande Yellowhead Public

School Division to contact any or all references.


thank all applicants for their interest however; we will contact only those

selected for interviews.

To apply to this posting,

you are required to log into your account below and click the “apply” button at

the bottom of the page.

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